Task for week April 17: Aweber: Export CSV for HH 5779 and HH All 5778, then import them into Bay Area Torah of Awakening Info.
Wednesdays (or earlier), send Yosef at Bet Shalom announcement for the meditation for upcoming week, in this kind of format, adjusting for the time changes. Here's an example:
Jewish Meditation – Iyún Ayin with Reb Brian Yosef Discover the Simple Joy of Being with transformational teachings, heart opening chants and deep silence. Sunday, March 10, and Tuesday, March 12 10:30 – 11:30 am Main Sanctuary Free for first timers and Torah of Awakening members, $10 – $20 sliding scale for others. Drop-in, All Welcome!
Wednesdays: Send Beverly Sandock info for newsflash- anything I'm doing in Tucson.
Free Advertising: Post all events on all the free advertising for Tucson and Bay Area. When event details change, remember to go back in and change them in all places.
Thank You Cards: Check Laura's spreadsheet for what cards have to be done, find out mailing address when you have to, give to Brian to write, and then address it, put stamp and mail. Thank you!!
Update Spreadsheet Weekly: Brian will send emails with PayPal updates on cancelled memberships and new memberships. Make sure the number of accounts on spreadsheet is the same as active accounts on PayPal.
Google Calendar: Monthly: Look ahead three months through all courses and calendar events and make sure they're all on my Google Calendarand make sure there aren't things that shouldn't be there. Let Brian know if you find problems.
Checking Member Emails- Monthly: Once per month, go into both Basic Membership List and Couples Membership List. Go to Manage Subscribers under Subscribers menu. Click "Undeliverable" on left side. Then add the condition: Stop Status - Is - Unsubscribed. Go through the names and see if anyone who is paying has accidentally become unsubscribed. If so, resubscribe them.
Website calendars updating: Update pages: Online Community (under “Community”), TOA Southwest, TOA Bay Area, Calendar, Members Portal.
Aweber Emails: Create and set broadcasts for upcoming Iyún Ayin.
Indexes: Update both indexes with latest Weekly Torah and latest Membership Lessons Episode.
Facebook: Look Ahead One Month for special events and create Iyún Ayin events every week for upcoming Iyún Ayins and invite “friends” in “Tucson” area. Also, for special events in other locations such as Bay Area and other places, create events one month in advance. If in the Bay Area, invite Oakland friends.
Compile Lists: 1 month before Bay Area events, send Bay Area list and a compiled Bay Area Members List to Marjorie Paul-Perles: email@example.com To compile, first export CSV of TOA Basic Membership and Couple's Membership, tagged Bay Area. Then, combine them in a spreadsheet with just name and email.
Clipboards: Look ahead to see when Brian will need clipboards. If there is a fee for the workshop, he needs the sheets that mention the fee and needs envelopes with it. If not, then use other sheets and no envelopes. Get them ready for Brian to take.
LESSON IN PRESENCE- Membership Teachings and Weekly Torah:
First, create “new post,” for Weekly Torah. Title it by the Parshah name, then put text: Coming Soon... Underneath, put: More on Parshat _____ (whatever the parshah is) then paste in all the past years posts. Edit to make make sure it looks right, same size fonts, take out extra things like "more on parshat..." from last year.
Then, create “new post, for Membership Lessons in Presence, using another tab to see old post to copy things over and to see the format. Change episode number to the next number, and get rid of the other title words. Get rid of all the extra words in other places, and put in NEW words that Brian gives you for Zekher Remembrance Phrase and chant words near bottom.
Link "Written Teachings Click Here" to the new Weekly Torah.
Put new Membership Lessons in Presence in the Index, and new Weekly Torah in the Parshah Index. Finally, when I finish the Weekly Torah, copy all the text into a Word doc, clean it up, and put it at the top of the Weekly Torah post.
Aweber: create Lesson in Presence Aweber email on TOA Basic Membership list, and Weekly Torah email in Torah of Awakening Community list. Let Brian know so he can check them.
Iron wrinkled shirts and pants
Other things – when there is time – less important:
Clean back yard
Organize bedroom closet (Brian's side, on the right),
At the end of the day, please let me know what you accomplished that day- thank you!
BOOKING – hold off on booking for now.
Booking: Send email to synagogues in Arizona, follow up every two weeks for two months. If they respond, make sure Brian follows up with them and books date. Put dates in calendars.
More Booking: do the same with other possible organizations: Unity churches, Unitarian Universalist Churches, check yoga centers and meditation centers to see if they have visiting teachers- some do, some don't.
Notes and Single Tasks
Input Tags for Member Survey in TOA Basic Membership list and Couples list. I will show you about that.
Research for how to get curtains for my office. Maybe there are companies that come and do the whole thing? Or do it ourselves? I want curtains across whole window, two layers: Same color as couch on inside, black on outside, that open and close separately so I can make the black or the white visible in the office.